Temporary Legal Administrative Assistant

*JOB TITLE: *Temporary Legal Administrative Assistant *FLSA STATUS: *Non-exempt *SCHEDULE: *Full-time; M-F 8:30-5:00 (37.
5 hours/week) *LOCATION: *Kansas City, MO office (in office daily due to nature of role) *REPORTS TO:* Regional Office Administrator *POSITION SUMMARY* A *Temporary Legal Administrative Assistant* is needed for a multi-month project in our *Kansas City, MO office*.
The Temporary Legal Administrative Assistant position is a non-exempt, full-time position.
This position is responsible for providing confidential secretarial and administrative support to multiple attorneys and other timekeepers in various practice areas of law.
It requires a confident, proactive professional with solid administrative experience.
The ideal candidate will possess superb organizational skills, the ability to handle a multitude of tasks simultaneously, adapt quickly to meet deadlines and regularly exercise independent judgment.
​ \*only local candidates will be considered\* *POSITION RESPONSIBILITIES* * Manage incoming and outgoing electronic communications (including telephone, e-mail, and fax) * Create, maintain, and index client files, paper and electronic, in partnership with Records department * Perform routine filing, file retrieval and update document management system as necessary * Type, format, edit, and save documents in document management systems * Assist with preparing, drafting, and proofreading documents, including cross-referencing, and running document comparisons * Verify project related information in a database and update Excel spreadsheet(s) * Utilize mail merge and certified mail services to prepare and mail forms * File resignations of registered agents as registered agent per state statute * Work closely with other LAAs in the firm to complete resignations * Coordinate changes of registered agent filings to be prepared by third-party vendors, send to client, and obtain signature back from client * Interact with staff and attorneys at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient * Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality * Proactively demonstrate effective teamwork and provide assistance to other LAAs and timekeepers as time permits * Work collaboratively and cooperatively with other shared services departments * Independently use sound judgment and initiative to develop project timelines.
Anticipate business needs of timekeepers; prioritize assignments, meet deadlines *QUALIFICATIONS / SKILLS* * 1-3 years prior experience as an administrative assistant preferred * Experience in law firm or legal department preferred * Some college preferred * Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem-solving skills, and proactive business style required * Advanced skills with Microsoft Office preferred, including Word, Outlook, Excel, and PowerPoint * Typing speed of 60 wpm preferred *PHYSICAL REQUIREMENTS* * Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time * Ability to occasionally or routinely lift up to 10 – 20 lbs * Ability to efficiently communicate * Ability to perform repetitive motions required * Ability to see and read PC screens, detect color-coding, read fine print, and/or normal type size print *DISCLAIMER* The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.
They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees.
Job Types: Full-time, Temporary Benefits: * 401(k) * Dental insurance * Employee assistance program * Flexible schedule * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Parental leave * Retirement plan * Vision insurance Schedule: * Monday to Friday Travel requirement: * No travel Work Location: Hybrid remote in Kansas City, MO 64106