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Posted : Thursday, October 26, 2023 07:31 PM
Applications must be received by Human Resources no later than 05:00 PM on 02/23/2024
POSITION PURPOSE AND EXAMPLES OF WORK:
To provide filing, copy, facsimile, mail, scanning and other immediate general office duties.
MAJOR TASK STATEMENTS & REPRESENTATIVE ACTIVITIES (Percentage of Time): (The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job; other tasks may be assigned.
The area to which the job is assigned will govern which duties apply.
Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including, but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.
) 25% Creation of personnel files Creating physical and electronic version of personnel files for all new hires.
Creating physical and electronic version of the termination files for all terminated employees.
Creating physical and electronic version of investigation and grievance files.
25% Sort and file personnel documents Sort filing alphabetically, numerically, and/or by other predetermined categories and file in appropriate files.
Utilize computer to access numbers of other pertinent information related to cases.
Open, date stamp, and distribute mail and reports to staff.
25% Data entry and scanning of documents into electronic files Data entry of items into the Human Resource Information System (HRIS) Scan a variety of personnel related documents into electronic files on the computer.
10% Copy and fax documents for staff Copy files, reports, and other documents.
Operate facsimile machine.
10% Search, retrieve, and return personnel files in a central records area Maintain strict control of the whereabouts of files.
File and retrieve requested files from warehouse or storage area.
Perform light to moderate lifting tasks related to carrying files.
5% Perform other clerical duties relating to operation of the assigned unit Answer telephones and determine and provide pertinent information to authorized personnel and/or direct caller to appropriate party.
May act as receptionist, sort and date stamp incoming mail and facsimiles.
May work at counter or front desk and assist court staff and customers.
Maintain confidentiality of all files and records.
Maintain inventory of files in warehouse and when needing to be purged.
Attend training as required.
Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.
SUPERVISION OF: None.
SUPERVISION BY: Unit Manager of Shared Services provides general supervision.
SERVICE RESPONSIBILITY: INTERNAL: All levels of Court staff.
EXTERNAL: General public.
PRIMARY EQUIPMENT, TOOLS & MATERIALS USED: Computer, copier/printer/scanner/fax, telephone, desk scanner, and Judiciary operating rules or handbooks.
MINIMUM EDUCATION AND EXPERIENCE: (Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.
) EDUCATION: High School diploma or equivalent.
EXPERIENCE: One year general office experience is preferred.
SPECIAL REQUIREMENTS: Must submit to and pass criminal background check as prescribed by Courts.
Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.
KNOWLEDGE, SKILLS & ABILITIES: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting.
Such requirements vary from position to position and may be determined by the appointing authority) Ability to perform repetitive tasks with efficiency and attention to detail.
Ability to understand and follow oral and written instructions.
Ability to organize and prioritize workload.
Ability to make sound decisions in accordance with laws, regulations and departmental policies and procedures.
Ability to read handwritten or small printed words and numbers.
Ability to file alphabetically and numerically.
Ability to establish and maintain effective relationships with co-workers and the general public.
Ability to communicate effectively, and express ideas concisely and clearly, orally and in writing.
Ability to work and relate in a positive fashion toward individuals from diverse backgrounds.
Skill in the operation of standard office equipment.
MAJOR TASK STATEMENTS & REPRESENTATIVE ACTIVITIES (Percentage of Time): (The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job; other tasks may be assigned.
The area to which the job is assigned will govern which duties apply.
Management reserves the right to amend and change responsibilities, work shift/schedule, facility, or department to meet business and organizational needs as necessary, including, but not limited to the re-assignment of employees and positions, elimination of positions, and opening, moving, or closing of facilities and units.
) 25% Creation of personnel files Creating physical and electronic version of personnel files for all new hires.
Creating physical and electronic version of the termination files for all terminated employees.
Creating physical and electronic version of investigation and grievance files.
25% Sort and file personnel documents Sort filing alphabetically, numerically, and/or by other predetermined categories and file in appropriate files.
Utilize computer to access numbers of other pertinent information related to cases.
Open, date stamp, and distribute mail and reports to staff.
25% Data entry and scanning of documents into electronic files Data entry of items into the Human Resource Information System (HRIS) Scan a variety of personnel related documents into electronic files on the computer.
10% Copy and fax documents for staff Copy files, reports, and other documents.
Operate facsimile machine.
10% Search, retrieve, and return personnel files in a central records area Maintain strict control of the whereabouts of files.
File and retrieve requested files from warehouse or storage area.
Perform light to moderate lifting tasks related to carrying files.
5% Perform other clerical duties relating to operation of the assigned unit Answer telephones and determine and provide pertinent information to authorized personnel and/or direct caller to appropriate party.
May act as receptionist, sort and date stamp incoming mail and facsimiles.
May work at counter or front desk and assist court staff and customers.
Maintain confidentiality of all files and records.
Maintain inventory of files in warehouse and when needing to be purged.
Attend training as required.
Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned.
SUPERVISION OF: None.
SUPERVISION BY: Unit Manager of Shared Services provides general supervision.
SERVICE RESPONSIBILITY: INTERNAL: All levels of Court staff.
EXTERNAL: General public.
PRIMARY EQUIPMENT, TOOLS & MATERIALS USED: Computer, copier/printer/scanner/fax, telephone, desk scanner, and Judiciary operating rules or handbooks.
MINIMUM EDUCATION AND EXPERIENCE: (Education above the minimum stated may be substituted on a year for year basis for the required general experience; experience above the minimum stated may be substituted on a year for year basis for the required education.
) EDUCATION: High School diploma or equivalent.
EXPERIENCE: One year general office experience is preferred.
SPECIAL REQUIREMENTS: Must submit to and pass criminal background check as prescribed by Courts.
Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.
KNOWLEDGE, SKILLS & ABILITIES: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting.
Such requirements vary from position to position and may be determined by the appointing authority) Ability to perform repetitive tasks with efficiency and attention to detail.
Ability to understand and follow oral and written instructions.
Ability to organize and prioritize workload.
Ability to make sound decisions in accordance with laws, regulations and departmental policies and procedures.
Ability to read handwritten or small printed words and numbers.
Ability to file alphabetically and numerically.
Ability to establish and maintain effective relationships with co-workers and the general public.
Ability to communicate effectively, and express ideas concisely and clearly, orally and in writing.
Ability to work and relate in a positive fashion toward individuals from diverse backgrounds.
Skill in the operation of standard office equipment.
• Phone : NA
• Location : 415 East 12th Street, Kansas City, MO
• Post ID: 9070216147
