Administrator, Contracts & Billing

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry.
We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors.
Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company.
Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.
C.
A.
R.
E.
values: Integrity, Customer Service, Accountability, Respect, and Excellence.
For more information, please visit: www.
trimarkusa.
com Why you’ll love it here! + Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance.
POSITION SUMMARY: • The Contracts & Billing Administrator reports to the Credit Manager.
• Located in Lenexa, KS.
• Full-Time • Hybrid To process all internal and external job paperwork as it relates to our contract business in accordance with company policies and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES: • Directs activities concerned with contracts for purchase/sale of equipment, materials, products, or services and responsible for ensuring full execution of contracts are within company guidelines.
• Examines performance requirements, delivery schedules, and billable amounts to ensure completeness and accuracy.
• Request bid bonds, performance bonds, and certificates of insurance as needed per contract requirements.
• Gatekeeper to ensure all jobs have necessary information per company policy.
• Requests or approves amendments to or extensions of contracts.
• Advises planning and production departments of contractual rights and obligations.
• Coordinate work of sales department with production and shipping department to implement fulfillment of contracts.
• Prepare manual invoices in accordance of contract and specified delivery dates.
• Act as liaison between company and subcontractors.
• Prepare accurate and timely pay applications in accordance with contract specifications.
• Reconciliation of contract to ensure accurate and timely revenue recognition and billing to customer.
• Other duties as assigned.
COMPETENCIES: • Strong attention to detail and accuracy.
• Strong ability to follow up on matters.
• Strong analytical skills.
• Advanced proficiency with MS Word, Excel, & Outlook.
• 10-key proficiency.
• Ability to use office equipment.
• Strong negotiating skills.
• Excellent communications skills both written and oral.
• Strong interpersonal skills; ability to work collaboratively with others.
• Ability to multi-task at a high level.
• Strong organizational skills.
• Strong sense of ownership.
• Excellent sales & customer service attitude.
• Ability to take initiative.
• Ability to work independently & possess strong sense of ownership.
• Desire to learn about the foodservice business.
• Understanding of integrated systems.
• Full understanding of AIA billings.
• Full understanding If applicable lien laws.
QUALIFICATIONS & EXPERIENCE: • High School Diploma; Bachelor’s Degree in Accounting, Construction Management, or related field preferred, or equivalent Military or practical experience.
• 2 years of experience in a professional office environment.
• Working in a sales and distribution environment.
• Previous foodservice industry or construction industry experience.
• preferred Construction Contract Management experience.
• Ability to successfully pass a background check post offer acceptance.
#L1-Hybrid #HPIndeed The range provided represents the national average pay range for this position and is considered to be a general guideline.
Pay for this position will reflect the candidate’s unique qualifications and may be higher or lower than the range provided based on employee geographic location.
Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.
In addition to base salary, this role will be eligible for participation in TriMark’s’ benefits programs, including medical, dental, vision, 401K (with employer match), etc.
Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.
TriMark’s commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees.
This mission is instilled in the fiber of who we are as a company, setting the standard for our industry.
We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.
TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@trimarkusa.
com.